proposal5702

Proposal 1)

Protocol
Ratification of Elections:
Submitted on behalf of the NYFTTA membership

I) At the annual meeting, Immediately following the elections of NYFTTA
officers and directors , the audit committee will tabulate the results and
present, to the president of the board, the outcome. The results will be
announced, however the results will be tentative and unofficial until
ratified and accepted by the NYFTTA board prior to June 1st.

After the annual meeting, the audit committee will seal the ballots and
within 3 days, from the annual meeting, perform an analysis of the
election. Any director, officer or member requesting to be present at the
audit committee analysis will be allowed to view the process. The
unsealing of the envelope will be witnessed and documented.
The official election analysis will include:
1) the total number of directors and member ballots submitted
2) the total number of yes votes, no votes and abstentions (including
unacceptable ballots, counted as abstentions) for each candidate from the
directors portion of the election process.
3) the total number on yes votes, no votes and abstentions (including
unacceptable ballots, counted as abstentions) for each candidate from the
membership delegates portion of the election process.

The audit committee report will conform to the NYFTTA bylaws:
If a director fails to receive a majority vote in either session, removal
occurs. If a candidate for directorship fails to receive a majority vote
in either session the seat is denied to the candidate.
A simple majority of voting members are needed for ratification.
A simple majority or ratification vote is defined by a majority of yes
votes from the membership ballots during the membership portion of a
meeting. Abstention are a non response and are not to be counted.

The results will be forwarded to the president of the board. The president
of the board will forward all results to the board members and schedule a
special meeting, within 30 days and before June 1st., for ratification of
the NYFTTA elections.

At the special meeting, the election results will then be presented to the
board. In executive session, the board will be asked to accept the results
and ratify the election. A motion and second is required,.A discussion may
occur. Upon ratification of the election, the new or reappointed board and
or officers will take authority on June 1, following the election. The
results will be posted on the NYFTTA website and results officially
announced. The secretary will retain the election ballots and analysis for
a period of 6 months and allow any member in good standing an opportunity
to review the ballots and election results analysis.

If a motion to accept and a second is NOT secured, or the motion to accept
fails ratification by a simple majority of voting board members, the
following will occur:

A) A new election will be called. The secretary will inform the membership
and schedule a new election within 15 days and before June 1.

In the event a new election does not occur by June 1 the following will
occur:
A) The audit committee will imposed upon the NYFTTA board a penalty of
$100.00 per day until a new election occurs. The penalty may not exceed
$2,000.00. The penalty amount will be forfeited to a scholarship program
(to be determined by the audit committee) for students in marine science.
If needed, the audit committee may seek the services of an attorney, at
NYFTTA's expense, to collect any penalty due.

Within 10 days of a new election the audit committee will present, to the
board, at a special meeting the results of the new election. the
aforementioned procedure will apply.

After the new elections , the audit committee will seal the ballots and
within 3 days from the new elections, perform an analysis of the election.
Any director, officer or member requesting to be present at the audit
committee analysis will be allowed to view the process. The unsealing of
the envelope will be witnessed.
The official election analysis will include:
1) the total number of directors and member ballots submitted
2) the total number on yes votes, no votes and abstentions (including
unacceptable ballots, counted as abstentions) for each candidate from the
directors
3) the total number on yes votes, no votes and abstentions (including
unacceptable ballots, counted as abstentions) for each candidate from the
membership delegates.

The audit committee will conform to the NYFTTA bylaws:
If a director fails to receive a majority vote in either session, removal
occurs. If a candidate for directorship fails to receive a majority vote
in either session the seat is denied to the candidate.
A simple majority of voting members are needed for ratification.
A simple majority or ratification vote is defined by a majority of yes
votes from the membership ballots during the membership portion of a
meeting. Abstention are a non response and are not to be counted.

The results will be forwarded to the president of the board. The president
of the board will forward all results to the board members and schedule a
special meeting, within 10 days., for ratification of the NYFTTA elections.
Note: The existing officers and directors will retain their positions
until the existing officers and directors ratify the elections.

The election results of candidates receiving a simple majority of voting
members will then be presented to the board. In executive session, the
board will be asked to accept the results and ratify the election. A
motion and second is required,.A discussion may be held. Upon ratification
of the election, the new or reappointed board will have authority
immediately following ratification.. The results will be posted on the
NYFTTA website and results announced. The secretary will retain the
election ballots for a period of 6 months and allow any member in good
standing an opportunity to review the ballots and election results
analysis.
If a motion to accept and a second is NOT secured, or the motion to accept
fails ratification by a simple majority of voting board members, the
following will occur:

A) A new election will be called. The secretary will inform the membership
and schedule a new election within 15 days.

In the event that a new election does not occur within 15 days , the
following will occur:

A) The audit committee will imposed upon the NYFTTA board a penalty of
$100.00 per day until a new election occurs. The penalty may not exceed
$2,000.00. The penalty will be forfeited to a scholarship program (to be
determined by the audit committee) for students in marine science. The
audit committee may seek the services of an attorney, at NYFTTA's expense,
to collect any penalty due.

This process will be repeated until ratification of the NYFTTA election of
officers and directors occurs.

Upon ratification of the NYFTTA elections and at the first meeting, after
June 1, the audit committee chairman will administer the oath of office to
the new or reappointed directors and officers.

This act will take effect immediately. This act will remain continuous
unless revoke by the NYFTTA board.