Amendment to the NYFTTA bylaws

To change the date and month of the annual meeting:

Purpose:

One month following the March meeting (Nomination meeting) NYFTTA will hold
its annual meeting and elections. April is a month more conducive for member attendance.   April  offers a time period in which member business delegates are more likely available, since the business burdens and demands are lesser in April than in the month of May.

April also offers a longer transition period for newly installed directors and officers to get accustom to and familiar with there responsibilities, NYFTTA positions, proceedings and protocols prior to taking office.

June 1 will remain the beginning of the association year and will remain the date that authority will be granted and or transferred to newly elected directors, officers and NYFTTA officials.

Proposal:
A) Effective immediately,  the NYFTTA annual meeting will be altered from the 5th month of the calendar year (May) to the 4th month of the calendar year (April) with the meeting date to be set on the second Tuesday of the forth month. (NYFTTA board may alter the date in April that the annual meeting will take place) The NYFTTA association year will remain 6/1 to 5/31 of the following year. 
All reports, budgets and mandates will remain consistent with the provisions contained within the NYFTTA bylaw.

With the exceptions of the following:

....Amendment to article IV section 3 of the NYFTTA bylaws: to include the following

1 month following the annual meeting the treasurer will submit to the board a 1 year budget (6/1-5/31). Will be changed to read 2 months (At the June meeting) following the annual meeting the treasurer will submit to the board a 1 year budget (effective 6/1-5/31).

Amendment to article IV section 3 of the NYFTTA bylaws:

Section 5.   Elections:
Annual Meeting Election Process  (Amends Article IV Section 5)

At the annual meeting/elections the following will be enacted and supersedes the election process of the NYFTTA.

A slate of officers to include the President, Vice President, Secretary,Treasurer, Executive Director and any directors of the NYFTTA, whose term of office has expired, and are seeking re election will be presented by the membership Chairman to the board and the membership by the march meeting.
All candidates will then be on the ballot at the annual meeting in May.
Will be changed to read All candidates will then be on the ballot at the annual meeting in April .

ARTICLE V

Section 3. The annual meeting will be held in May.  The calendar year will
run from the first day of June to the 31st day of May, of each and every
year.
Will be changed to read The annual meeting will be held in May

ARTICLE VIII

The executive director :
1)  will be a paid or non paid position as determined by the board.
2)  May be an ex-officio member on any or all  committees.  Ex-oficio
membership will be by invite from the committee chairman and the president
of the board or by instructions from the board.  The executive director
will have authority to make motions and vote. however his/her presence will
not constitute a member for a quorum .
3)  Will have authority to represent the NYFTTA in lieu of the president or
Vice president of the board at meetings and functions relevant to the
business of the NYFTTA.
4)  Will carry out all mandates and positions as per instructions from the
NYFTTA board or president of the board, in accordance with the bylaws of
the association.
5)  Will assist, in part, in carrying out the day to day business of the
NYFTTA.
6)  Will have a vote on the board, however his/her presence does not
constitute a member for a quorum.

This action is in effect immediately.  The acting executive directors name will then be forwarded to the membership chairman and his/her name will be placed on the ballot in may; at the annual meeting.  Will be changed to read will be placed on the ballot in April; at the annual meeting.
At that time The newly elected executive directors term will be a period of one year following the annual meeting effective June 1st.

Proposal: A

The NYFTTA will meet a minimum of the following:
3 Directors meetings -March (Nominations), June(Budget/Appointments),
December(Calendar year/end Business)
1 Annual Meeting -May   Will be changed to read 1 Annual Meeting April     
1 Ex board meeting -October
other meetings may be called in accordance with the NYFTTA bylaws

Section 5.   Elections:
Annual Meeting Election Process  (Amends Article IV Section 5)

2nd, General membership Session

Ratification vote :
A quorum present, member businesses, through a representative will vote.
Each member or honorary member will cast one vote for each candidate.  A
simple majority of voting members are needed for ratification.  In case of a tie (Definition: non ratified vote:  Equal yes and no votes for a candidate) or between two candidates for a Board seat the candidates fails.
In the case of The President, Vice President, Secretary or Treasurer receiving a tie vote, The newly instated and remaining board will collectively cast one vote to determine the outcome. A simple majority of voting members are required.  This will occur at the first meeting held in June.
Voting will be by secret ballot.

If a quorum is not present the current officers and or directors remain until the next meeting.  If a quorum is then present, an election will take place.

If a director fails to receive a majority vote in either session, removal occurs.  If a candidate for directorship fails to receive a majority vote in either session the seat is denied to the candidate.

If an executive director or acting executive Director fail to receive a majority vote in either session an acting executive director may be appointed as per instructions(noted below).
In case of resignation, death or removal of an executive director a new Executive Director may be proposed at any board meeting, as per instructions (noted below.) The appointment is as acting Executive Director until the May annual meeting following their  Will be changed to read The appointment is as acting executive director until the April annual meeting following their.

B) No one individual may occupy more than one seat, at any one time, on the NYFTTA board, as a director and/or officer of the association.  However, a provision for temporary authority may be bestowed upon an officer, director or the Executive Director to act as the interim secretary or treasurer of NYFTTA, if the position fails to be filled during the election/ratification process or in the event of a resignation or if the Secretary or Treasurer becomes incapacitated or removed.
Ratification from the board is required.
As per ARTICLE VI
.......Section 9. In the event an officer resigns, dies, or is no longer able to act, the President of the Board shall select a replacement, subject to ratification by the Board of Directors.  Said replacement shall serve out the remainder of  the term of the resigning or deceased officer.......

Passed 11/13/01